Administrative Policies and Procedures Manual - Policy 7225: Cashiers Operation and Services

Date Originally Issued: 11-01-1991
Revised: 02-01-1993
Subject to Change Without Notice

1. General

The University Cashiers Department is located in the Student Services Center and reports to the University Bursar. The Cashiers Department maintains satellite operations at the following locations: Medical Center (Basic Medical Sciences Building), Scholes Hall, and Continuing Education.

The Cashiers Department is responsible for processing and handling cash and negotiable documents. More specifically, this responsibility includes:

• receipting and depositing all University monies, with the exception of monies for the University Bookstore, N.M. Union, Housing, and Vending Services;
• making petty cash disbursements;
• cashing personal checks for students, staff, and faculty members;
• disbursing financial aid to students; and
• writing checks drawn on student accounts.

Described herein are policies and procedures applicable to check cashing, required identification, and payments accepted by the Cashiers Department.

2. Check Cashing

Personal checks may be cashed by students, staff, and faculty members at the Cashiers Department or at any satellite location. Identification is required. Students may cash a personal check for up to $50. Faculty and staff members may cash a personal check but must sign a statement authorizing the University to deduct the amount of the check and any applicable fees from their payroll check should the check be returned for insufficient funds. Faculty and staff may cash a UNM check for up to $100. Exceptions to these amounts may be made by the Bursar or the Manager of the Cashiers Department. If such an exception is made, the check must be verified by the issuer's bank. Two-party checks made payable to a UNM student, staff, or faculty member may be cashed, with the same dollar limits as those applied to personal checks. All two-party checks must be verified by the issuer's bank.

When bank verification is required prior to cashing a check, verification is made by the Cashiers Department. If a call is required for bank verification, a fee is charged to the presenter.

3. Identification

For check cashing and financial aid disbursement, acceptable identification may be one of the following:

• A picture ID, such as a Driver's License, Housing ID, Passport, Military ID, or Medical School ID.
• Two non picture ID's, one of them a signature ID (such as a credit card or a UNM Student ID Card).
• A temporary ID issued (to students only) and signed by Student Accounting. Temporary ID's are signed by the student and authorized staff members, and so constitute a signature ID.

A UNM Staff ID Card (check cashing only).

4. Payments Accepted by Cashiers Department

The greatest volume of Cashiers receipts are associated with individual payments made by students for tuition and other enrollment-related fees. However, the Cashiers Department also accepts payments for a variety of fees, goods, and services, for the convenience of students, staff, and faculty. Following is a list of some of the payments accepted by the Cashiers Department.

• Activity Cards Legal Fees
• Application Fee Library Fines
• Binding Fee Library Lockers and Carrels
• Bookstore Charges Manzanita Center Charges
• Bus Passes and Tokens NEA and AFT Insurance for student teachers
• Catalogs Parking Fines
• Child Care Co-op Charges P. E. Fines and Locker Fees
• Credit for Challenged Courses Fee for Removal of am Incomplete
• Diploma Replacement Returned Check Fees
• Engineering Co-op Fees Short Term Loans and Interest
• Faculty/Staff/Retiree Insurance Special Course Fees
• Financial Aid Recoveries Specific Exams
• Financial Need Analysis Student Health Center Charges
• Graduation Fee Telephone Tolls associated with check cashing
• Housing Charges Thesis Binding Fees
• ID Card Replacement Fee Transcript Fee
• Key Fee Transcript Fees - University of Albuquerque
• Laboratory Breakage Cards Tuition and Fees