Administrative Policies and Procedures Manual - Policy 8215: Tuition and Fee Payments
Date Originally Issued: 01-01-1993
Subject to Change Without Notice
Students registered for the fall and spring semesters must pay tuition and fees, special course fees, GSA fees, library fines, parking citations, and international student health insurance (if applicable) in full or make satisfactory financial arrangements with the University Bursar's Office on or before the payment deadline. The payment deadline for students who have pre-registered for the fall or spring semester is the Friday before the start of classes. For students who register for classes during the first two (2) weeks of the semester, the payment deadline is the Friday of the second week of classes. Students registering for summer session must pay the above fees in full before registration. If the student does not meet the payment deadline, he or she will be disenrolled from all classes. A thirty dollar ($30) re-registration/ late registration fee will be charged for students registering for classes during the first two (2) weeks of the semester. This fee does not apply to students already registered who wish to add class(es) during this time. The dates of the tuition payment deadlines are published in the Schedule of Classes each fall and spring semester.
Students who qualify for deferred payment, described in Section 3. herein, must get approval for deferment from the Bursar's Office (formerly Student Accounting) on or before the Friday before the start of classes. Students using tuition waivers or whose tuition is paid by an outside agency must submit waivers, contracts, or authorizations to the Bursar's Office on or before the Friday before the start of classes. Deferments and waivers for late registrants must be received by the Bursar's Office on or before the Friday of the second week of classes.
2. Submitting Payment
Students pay tuition and related fees at the University Cashiers Department and payment may be made in person, by mail, or by telephone. Checks, money orders, or credit card authorizations may be mailed. Credit card payments may be made by telephone.
3. Deferring Payment
Payment of tuition and fees may be deferred under the University's Installment Tuition Plan, which requires a down payment and payment of a non refundable set up fee. The set up fee is $7.50 for each $250 financed, up to a maximum of $45 per semester. All deferments require a signed promissory note including a payment plan. If the student does not fulfill the terms of the promissory note, the student may be disenrolled. All deferred charges must be paid in full before a subsequent deferment will be granted.
4. Tuition Remission Program
The Tuition Remission Program is an employee scholarship plan available to eligible staff and faculty members. Refer to "Tuition Remission Program" Policy 3700, UBP for a complete description of the terms of the program. Tuition remissions waive tuition charges (but not GSA fees or special course fees) for one (1) class, up to four (4) credit hours, per semester. Payment of tuition for university credit courses, in addition to that authorized by University Personnel Policies, books, school supplies, or university fees, unless approved by other University published policy or by federal or private contracts and grants, is prohibited. Final authority for interpreting the Tuition Remission policy rests with the University Department of Human Resources.
Employees should take tuition remissions for UNM credit courses and eligible courses at Albuquerque Technical-Vocational Institute and New Mexico State University to the Bursar's Office. Employees should take tuition remissions for UNM non credit courses to the Division of Continuing Education.
5. Tuition Assistance for Graduate, Teaching, and Research Assistants
Tuition assistance is a form of scholarship awarded to graduate, teaching, and research assistants. More complete information regarding this scholarship program is available in the Graduate Bulletin. Departments must submit a GA/TA Contract or Graduate Studies Information Form (for RAs, PAs, and Stipend Recipients) to the Office of Graduate Studies six (6) weeks before the beginning of the semester. The Office of Graduate Studies must submit a copy of the GA/TA Contract or Graduate Information Form to the Bursar's Office for processing on or before the Wednesday before the start of classes. Paperwork for late registrants must be received by the Bursar's Office on or before the Wednesday of the second week of classes.
5.1. Graduate and Teaching Assistants
Graduate and teaching assistants, considered as "regular," should be granted tuition assistance up to twelve (12) hours per semester, not to exceed twenty-four (24) hours for the academic year when the FTE is .50 or greater. If the graduate or teaching assistant's FTE is less than .50, the assistance amount is prorated. An assistant paying for credit hours beyond the tuition assistance is eligible for the resident tuition rate, if the FTE is at least .25. Unused hours of tuition assistance may be carried over from the fall semester to the spring semester and/or summer session but not beyond, unless the contract specifies a certain semester only. To process the tuition payment, a department must complete the tuition waiver section of the Assistantship Recommendation and Contract. The student must have a signed Graduate Contract documenting this arrangement to be eligible.
5.2. Research and Project Assistants
Research and project assistants are eligible for the resident tuition rate, if it is included in the approved grant award budget, provided his/her FTE is .25 or greater. To process the tuition payment, a department must complete the tuition waiver section of the Graduate Studies Information Form. The student must have a signed Graduate Studies Information Form documenting this arrangement to be eligible.
6. Tuition Paid by Outside Agencies
A student's tuition and fees may be paid by an outside organization. If several students are involved on an ongoing basis, a contract must be negotiated between the University and the outside organization. The contract must be approved by an authorized University official. If a contract does not exist, a purchase requisition from the outside organization will be accepted in lieu of payment. However, the payment cannot be contingent on the student's performance.
Regardless of whether a contract or a purchase requisition is used, tuition payment will be deferred and the organization billed only if the outside organization agrees to make payment regardless of the status of the student's completion of the class.