Administrative Policies and Procedures Manual - Policy 8210: Tuition and Related Fees
Date Originally Issued: 01-01-1993
Revised: 05-08-1998, 05-22-2006, 06-19-2009, 02-01-2013
Subject to Change Without Notice
Authorized by Regents Policy 3.1 "Responsibilities of the President"
The University of New Mexico Board of Regents sets tuition and fee rates annually. The "tuition" portion is committed to the revenue pool that supports the Instructional and General Budget. The "fee" portion is assessed to all students and is committed to various student services.
The University charges tuition and fees on a per-credit-hour basis for students taking up to twelve (12) credit hours in the fall and spring semesters and six (6) credit hours in the summer session. A flat rate is charged to students in the School of Medicine and full-time students taking twelve (12) through eighteen (18) credit hours in the fall and spring semesters and six (6) through nine (9) credit hours in the summer session. Full-time students are charged additional tuition at the per-credit-hour rate for all hours in excess of the full-time range. A flat rate is also charged for dissertation hours.
A "course fee" is a separate fee associated with a specific course. A course fee covers the cost of additional or unusual materials or services required for a course. Refer to Section 3. herein for additional information on course fees. Course fees are not set by the Board of Regents; they are approved by the Provost/Executive Vice President for Academic Affairs or the Chancellor for Health Sciences.
Each semester, the University publishes tuition and fee rates in the "Schedule of Classes" If the Board of Regents has not determined the new rates in time for publication, the rates for the previous academic year are published. However, any new rates determined by the Board of Regents will be applicable to all courses for the designated semesters.
2. Calculation of Tuition and Fees
Tuition and fee charges are based on the following elements:
- current tuition and fee rates
- student's residency status
- campus of attendance
- number of credit hours taken
- student's college affiliation (undergraduate, graduate, professional)
- student's status within their curriculum (medical and dissertation students)
- participation in exchange programs
- student's age (senior citizens' discounts)
- date when the student adds or drops courses and the reason
- enrollment in courses with course fees (including Instructional Television fees)
If University policy allows for different methods to calculate tuition and fees, the calculation most beneficial to the student is used.
2.1. Residency Status
The University charges different tuition and fee rates for New Mexico residents and non-residents. Students qualifying for resident rates are students:
- who are classified as New Mexico residents,
- whose military-resident status has been approved by the University Registrar's Office,
- who are enrolled in a summer session, or
- who are classified as residents by the Registrar's Office, including Amigo Scholars (competitive scholarship recipients), qualified Colorado residents, and qualified Navajo residents.
2.2. Full Time Rate
The "full-time" rate is charged to students enrolled in the following credit-hour ranges:
Fall and Spring Semesters: twelve (12) through eighteen (18) hours
Summer Session: six (6) through nine (9) hours
2.3. Medical Students
Medical students are charged a flat rate for tuition each fall and spring semester, regardless of the number of courses taken. Tuition is not prorated by number of credit hours taken. In addition to tuition, all medical students are required to pay a curriculum fee. This fee supports many of the students’ curricular needs in the MD program.
2.4. Dissertation Hours
Graduate students enrolled in dissertation are charged a flat tuition rate for the dissertation hours. This charge is independent of tuition charged for regular credit hours. However, the total tuition charge for dissertation hours and other hours cannot exceed the full-time rate. There is no refund for withdrawing from or dropping dissertation hours, however, disenrollment results in a full refund for all hours taken.
2.5. Exchange Students
The National and International Exchange Programs give students an opportunity to study at other universities while receiving tuition assistance, thus encouraging cultural diversity. Students participating in these programs are charged tuition at their "home" university. UNM students attending another university through an exchange program are charged tuition and fees at UNM, despite no enrollment. Incoming exchange students are not charged tuition at UNM, although they are registered for classes. Each year, there is an even exchange between incoming and outgoing students in both programs.
2.6. WICHE (Western Interstate Commission for Higher Education)
WICHE is a cooperative compact between member states which provides an opportunity for students to study a curriculum not available in their home states. If a member state does not have a specific graduate, professional, or undergraduate program, or has limited availability of a program, a student from that state may enroll in that program in another member state and be eligible for tuition assistance. A subgroup of the WICHE program, the WICHE Undergraduate Education (WUE) program, was established to provide a similar opportunity to undergraduates in specified disciplines. Participation is limited and selective.
Graduate and professional students in the WICHE program pay tuition at a discounted rate at the university where the student is enrolled. The remaining portion of tuition is billed to the sending state. Undergraduate students in the WUE program pay tuition at a discounted rate of the university where they are enrolled. The remaining portion of tuition is charged to a budgeted expense account.
Each year, the New Mexico legislature appropriates support for the reduced tuition rates for a specified number of outgoing New Mexico students, billed to New Mexico by other member states. In addition, an allocation for administrative expenses is appropriated each year.
2.7. Senior Citizens
There is a reduced tuition and fee rate, currently $5 per credit hour, for senior citizens who meet all the following criteria:
- a New Mexico resident,
- age sixty-five (65) or greater as of the 21st day of the semester,
- registered for no more than six (6) credit hours, and
- registered after the disenrollment deadline.
2.8. Enrollment at Multiple Campuses
If a student takes courses both at the Albuquerque campus and a branch campus, the student will be charged the applicable rate for courses taken at each campus. This may result in a total tuition charge that exceeds the rate that would be charged if all courses were taken at one campus.
When a student drops all or part of his or her course load, tuition and fees, including course fees, are refunded based on the policies listed below. The GSA fee is refunded only if a student withdraws or is disenrolled. To receive a refund of paid tuition and fees, students must follow LoboWeb drop procedures for their courses, and then contact the University Cashier Department in person or by phone at (505) 277-5363. A refund check will be mailed to the student. Students should confirm their mailing address using LoboWeb. Refunds of payments made by check cannot be processed until twenty-one (21) days from the date of the payment. Refunds of payments made by credit card are usually credited back to the credit card. Students withdrawing from all classes will automatically receive a refund by mail within twenty-one (21) days.
2.9.1. Withdrawal or Drop in Hours
Withdrawal results when a student drops all of his or her course load on or after the first day of the semester. Students may also be disenrolled at the end of the third week of classes for non-payment. Refunds are based on the date of the official drop or withdrawal. Students are eligible for a refund if the course is dropped before 20% of the course has been completed. Tuition and fees, including course fees, will be refunded according to the schedule published in the "Schedule of Classes" Graduate students must withdraw to be eligible for a refund of the GSA fee. If a student's course load decreases, but the total course load remains within the full-time range, there is no refund of the tuition and fees or GSA fee. Although, there may be a refund of a course fee.
If a student is disenrolled, tuition and fees, GSA fee, and course fees are refunded in full. Disenrollment results when a student drops all of his or her course load before the start of the semester. Administrative disenrollments after the third week of classes will be processed only if tuition and fees, course fees, GSA fees, and other fines and penalties have been paid in full or satisfactory financial arrangements have been made.
Students will be charged a fee of $30 if they are re-enrolled in their same classes after the third week of classes. Payment or satisfactory financial arrangements must be made with the University Bursar's Office for all charges for which the student was disenrolled.
2.9.3. Canceled Classes
Canceled classes result in a full refund for tuition and fees, including course fees, unless the student had full-time status both before and after the cancellation. If a canceled class is the student's only class for the semester, the GSA fee is fully refundable.
2.9.4. Decrease in Credit Hours Assigned
If the University decreases the number of credit hours assigned to a course, the student will receive a full refund unless the student had full-time status both before and after the decrease.
The University Dean of Students Office may authorize a refund rate that does not coincide with the withdrawal date or drop date.
3. Course Fees
Course fees are fees that are charged upon registration to students enrolling for specific courses. They are not included in the “fees” portion of “tuition and fees,” which are paid by all students. Course fees are intended to help defray costs specifically associated with certain courses and are not intended to replace general operating costs, which are paid from tuition. All students who pay course fees must benefit from the fees collected. Course fees include class fees and curricular fees.
3.1. Class Fees
A class fee is charged to support the instructional needs of a specific course. The fee is used to pay for required, uniquely identifiable materials or services provided to students that exceed the costs of supplies normally provided. Class fees may be approved and implemented if they cover any of the following expenses:
- Cost of activities related to a course (e.g., field trip, tickets to off-campus lecture or event)
- Private instruction and models (e.g., guest speakers, models, tutors)
- An object or product of value retained by the student (e.g., artwork, safety gear)
- Class costs (e.g., specialized equipment or materials, risk management, laboratory supplies, products)
Class fees may not be used to fund any of the following costs:
- The cost of any instructor of record or grader
- Regular classroom materials and supplies (e.g., paper, photo copies, markers, chalk)
- Faculty and staff computers, equipment, and general non-program-specific software
3.2. Curricular Fees
A curricular fee is charged to support curricular needs in the department, college, or school. This fee funds short-term and long-term needs for the purpose of instructing students, including technology, broadly shared materials and equipment, and other expenses relevant to multiple courses in a program. A curricular fee can be assessed as a per-credit-hour fee or predetermined flat fee. Curricular fees may be approved and implemented if they meet any of the following conditions:
- Expendable curricular costs (e.g., computer hardware and software, networking components, cameras, projectors and recorders, maintenance fees, sound equipment, musical instruments, laboratory equipment)
- Personnel costs associated with curriculum support (e.g., technical staff support and training course development)
- Gross anatomy program support
- Student progress assessments, clinical or practical skills assessments, and standardized patient costs
- Supplemental instruction programs
- Support of program research requirements and student travel to present research
- Medical education computer support including provision of tutorial and standardized patient computer interfaces (HSC only)
- Develop, install, and maintain technology capabilities in lecture halls and classrooms
Curricular Fees may not be used to fund any of the following costs:
- Administrative equipment and supplies
- Faculty and staff computers, equipment, and general non-program-specific software
- Equipment not used by or accessible to students
- Facilities remodeling other than for classrooms and instructional labs
- Regular classroom materials and supplies
- Scholarships (except for the Music Department)
- Travel costs for faculty and staff (except when related to program-specific field trips or HSC clinical experiences)
3.3. Payment of Course Fees
Approved fees are collected by the University Cashier Department. Academic departments are not authorized to collect course fees directly from students. Course fees are refunded according to Section 2.9. herein. Departmental requests to waive all or part of a course fee must be sent to the Bursar's Office. The request must include a justification for the waiver.
3.4. Authorization to Assess Course Fees
Assessment of course fees requires the approval of the Provost or the Chancellor for Health Sciences for HSC courses. Requests for all course fees must be reviewed and approved by the appropriate dean or branch director prior to submission to the Provost or Chancellor, as applicable, for approval. Repeated approval is not required each semester unless a change in the fee, course title, or index number is needed.
3.5. Publication of Course Fees
All course fees, along with a brief rationale, must be published in the "Schedule of Classes."
3.6. Review of Course Fees
Colleges, schools, and departments must review course fees at least every two (2) years to ensure that expenses are allowable, allocable, reasonable, and timely. The Provost’s Office or Chancellor for Health Sciences will submit summary findings of these reviews annually to the Board of Regents.
3.7. Accountability to Students
Students may submit a written request to the School or College the fee resides under requesting accountability of course fees assessed. The request should state the specific fee and in the case of class fees the specific course number and semester. The School or College will respond to the student as soon as possible but no later than sixty (60) days after receipt of the request.
4. Responsibility and Authority
Tuition and fees are paid at the Cashier Department. The Bursar's Office is responsible for the following functions:
- Collecting tuition and fees and course fees
- Charging tuition and fees
- Processing staff and assistantship tuition waivers
- Billing outside organizations and agencies
- Approving deferred payment agreements
- Distributing tuition, fee, and course fee revenue
- Billing students
- Collecting any unpaid balances (including referral of accounts to a collection agency)
The Provost's Office or Chancellor for Health Sciences is responsible for the following functions:
- Approving course fees
- Publishing course fees in the "Schedule of Classes"
- Reviewing course fees and reporting on course fees to the Board of Regents every two (2) years