Administrative Policies and Procedures Manual - Policy 8240: Distribution of Tuition and Fee Revenue

Date Originally Issued: 01-01-1992
Revised: 12-06-1993
Subject to Change Without Notice

1. General

Tuition and fees, including special course fees, are recorded as revenue, regardless of whether the accounts are collected from the individual students. Revenues are distributed each semester. Summer session revenue is reported totally within the fiscal year which begins on July 1 during that summer session.

2. Tuition and Fees

Tuition revenue and most fee revenue are designated for current operating purposes, although some portion of student fee revenue may be designated for debt service or plant funds. The distribution of tuition and most fees is based on enrollment as of the 21st day of each semester.

2.1. Tuition

Tuition revenue is distributed to a set of instructional revenue accounts; the amount is based on the computation of twenty-one (21) day enrollment statistics at the tuition rates for each category of student, with the following adjustments:

• GAs, TAs, and RAs are adjusted to resident rates.
• WICHE professional and graduate students are computed at resident rates.
• Dissertation hours are calculated at the actual (flat) rate.
• Revenue for participants in the Masters of Management Program and the Emergency Medical Service Academy is allocated directly to those programs as a type of subsidy.
• Revenue for participants in the Gallup On-Site Graduate Program is allocated directly to that program.
• Courses taken by UNM students at TVI are not included in the twenty-one (21) day enrollment statistics. This revenue is identified, with the distribution split between UNM and TVI.
• Courses taken by main campus students at an extended campus are included in separate twenty-one (21) day enrollment statistics. This revenue is identified and distributed along with main campus tuition and fee revenue.

2.2. Student Fees

Student association fees (ASUNM/GSA) are distributed each fall and spring semester. ASUNM fees are distributed at the rate of $14 per full time undergraduate student and $1 per part-time undergraduate credit hour. GSA fees are distributed at the rate of $16 per graduate student. Five percent (5%) of ASUNM and GSA fees is allocated to offset administrative expenses.

The fee portion of tuition and fees is distributed each semester based on annual operating budgets.

2.3. Special Course Fees

Special course fee revenue is distributed to the department after the refund period applicable to the specific course has ended. The revenue distributed or paid is the net amount charged to students.