UNM Policy Office

MSC05 3357
1 University of New Mexico
Albuquerque, NM 87131

Physical Location:
Scholes Hall
114 A and B

Phone: (505) 277-6531

Interim President Abdallah Approves One New Policy and Revisions to Six Policies

January 12, 2018

On January 4, 2018, Interim President Abdallah approved one new policy and revisions to six existing policies in the University Administrative Policy (UAP) Manual. The policies were posted for a 30-day, all-campus review and comment period on the Policy Office website from November 1 to December 1, 2017. During that period, we received several comments on the policy drafts and the policies were revised in response, as appropriate.  Below are links to the revised policies and brief descriptions of the revisions.

UAP 1050 (“Photo Identification Cards”)

The policy has been updated to reflect current practices. It includes a new section on preferred first names. After the public comment period, the section on “Preferred First Names” was changed to “Preferred or Affirmed First Names” and the title of an office was corrected to “Residence Life.”

UAP 2205 (“Minors on Campus”)

Refinements to this 2016 policy address issues that arose in connection with summer camps and reflect new practices, such as a yearly compliance certification (see Section 1) and a mandatory camp checklist (see Section 4.3). Certain of the definitions in Section 2 were clarified, as was Section 4.2 on background checks. In Section 5, the liability insurance requirement for external organizations was made more specific. Exhibit A was modified and new exhibits were added. After the public comment period, revisions were made to expand the Code of Conduct responsibilities (Section 3) and to affirm the University’s promotion of work-life balance (Section 8).

UAP 3220 (“Ombuds Services for Staff”)

The policy has been significantly revised to reflect the current practices and limitations of Ombuds Services for Staff. It affirms that Ombuds Services is a confidential, informal, and voluntary resource. Procedures on peer hearings have been removed, since they are now facilitated by the Main Campus Compliance Office, and will be incorporated into another personnel policy in the near future. No policy changes after the public comment period.

UAP 3405 (“Holidays”)

The policy was revised to clarify several situations that have led to confusion in the past. In Section 2, a minimum number of days (seven) for winter break is specified and the University President is explicitly authorized to grant additional holiday days. Section 2.4 (formerly titled “Off Campus Employment”) discusses alternate holiday schedules and Section 4 details holiday compensation. Section 4.1.1 eliminates the payment of straight time for nonexempt employees who separate from the University and have unused holiday pay, but retains the payment of premium pay, plus any applicable shift differential, for nonexempt employees who cannot take a day off when required to work on a holiday. After the public comment period, revisions were made to clarify that exempt employees required to be “on-call” during holidays may take paid time off when determined mutually by the supervisor and the employee.

UAP 5010 (“Key Authorization”)

This policy has not been updated since 2006 and needed an update to reflect current practices and roles. After the public comment period, a reference to the “Payroll Department” was changed to the “University” in Section 3.1.

NEW UAP 5050 (“Facility Maintenance, Repair, and Alteration”)

This new policy defines the roles of the Physical Plant Department; Planning, Design, and Construction; and departments in terms of facility maintenance on campus. It also requires that PPD or PDC authorize any repair or alteration (as the term is defined in the policy) of University facilities. After the public comment period, changes to the policy were made to acknowledge accessible design/ADA standards, local codes, and in response to comments by Safety and Risk Services.

UAP 7780 (“Use of University Vehicles”)

The policy was updated to reflect current practices and roles. Section 9.2 was expanded to include additional prohibitions that apply to drivers of University vehicles. No policy changes after the public comment period.