June 27, 2025
On June 27th, President Stokes approved revisions to three policies in the University Administrative Policies and Procedures Manual.
Links to the updated policies and a summary of the revisions can be found below.
- Adds and expands definitions of “Campus Security Authorities” and “University Program”, and provides for exclusions.
- Broadens the scope of “Authorized Adults”, to include those who might have unsupervised interactions with Minors.
- Obligates all Authorized Adults to report suspected abuse or neglect, and includes step-by-step contact information for law enforcement and CYFD.
- Clearly defines Authorized Adults as “Responsible Employees” under Title IX (UAP 2740), and Campus Security Authorities (CSAs) under Cleary Act (UAP 2745).
- Requires all Authorized Adults to submit signed Code of Conduct Acknowledgement.
- Requires that background checks covering sex offender registry, state/federal criminal history, and abuse/neglect be approved within 12 months prior to program commencement, annually.
- Requires agreements, certifications, codes of conduct, releases, and checklists to be approved and uploaded by UNM units to www.loboyouth.com before program commencement.
- Allows for self-medication or parent-administered medication, and establishes new rules on traveling with Minors, and pick-up by parents or guardians.
- Requires that all contracts be submitted at least 4 weeks in advance, with proof of at least $1 million in general liability and SAM coverage.
- Revises the policy title from “Travel” to “Travel Expenses and Per Diem”
- Provides new rules and clarification on unused flight credits, ride share, and chartered transportation.
- Establishes new rules for required documentation: Receipts of less than $25 are no longer required to be submitted.
- Adds new section for travel in relation to remote work.
- Emphasizes and outlines the responsibility of the traveler.
- Provides clarifying language and updated guidance throughout the policy based on current rules and regulations.
- Removes the requirement of asset tagging on computers, laptops, and similar devices with a cost of $5,000 or less, in alignment with State statutes. Allows for optional asset tagging of computers with a cost of $5,000 or below.
- Updates the department name from Inventory Control to Property Accounting throughout the policy, in accordance with changes in University structure.
- Clarifies language and updates policy throughout for more consistent language, specifically with the terms Property, University Property, Inventoried Property and Non-Inventoried Property.
