Regents' Policy Manual - Section 2.9: University Archives and Records

Adopted Date: 09-12-1996

Applicability

This policy applies to all employees of the University.

Policy

There is a need to adequately document, by identifying and preserving historically and legally significant records, the University's three basic functions of teaching, research, and public service. Any record bearing upon the activities and functions of the University that is produced or received by an employee of the University in the transaction of University business becomes University property. Such records may not be permanently removed from the University or destroyed without the prior approval of the University Archivist.

Implementation

The University shall appoint a University Archivist. The University Archivist shall develop, in accordance with state law where applicable, standards and procedures for selecting, preserving, organizing, and servicing both official and personal records which provide evidence of the University's contribution to society, and for determining whether and when University records may be permanently removed or destroyed. The Archivist shall have final authority to disapprove the removal or destruction of University records until satisfied that the records have no historical, legal, or fiscal value.

References

Record Retention and Disposition Schedules on the Records Management Center website; State Records Act.