Administrative Policies and Procedures Manual - Policy 7225: Cashiers Operation and Services

Date Originally Issued: 11-01-1991
Revised: 02-01-1993, 01-22-2014

Process Owners: University Controller and HSC Senior Executive Officer for Finance and Administration

1. General

The University Cashier Department is located in the John and June Perovich Business Center and reports to the University Bursar.

The Cashier Department is responsible for processing and handling cash and negotiable documents. More specifically, this responsibility includes:

• Receipting and depositing all University monies, with the exception of monies for the University Bookstore, Athletics, and Parking and Transportation Services;
• Making petty cash disbursements;
• Cashing personal checks for students, staff, and faculty members;

Described herein are policies and procedures applicable to check cashing, required identification, and payments accepted by the Cashier Department.

2. Check Cashing

Personal checks may be cashed by students, staff, and faculty members at the Cashier Department. Identification is required. Students, faculty and staff may cash a personal check for up to one hundred dollars ($100).  Exceptions to these amounts may be made by the Bursar or Cashier Manager.  Two-party checks made payable to a UNM student, staff, or faculty member may be cashed, with the same dollar limits as those applied to personal checks only with the approval of the Bursar or Cashier Manager.

3. Identification

For check cashing, acceptable identification may be one of the following picture IDs:

• Driver's License,
• Passport,
• Military ID, or
• UNM ID.

A UNM Staff ID Card (check cashing only).

4. Payments Accepted by Cashiers Department

The greatest volume of Cashier receipts are associated with individual payments made by students for tuition and other enrollment-related fees. However, the Cashier Department also accepts payments for a variety of fees, goods, and services for the convenience of students, staff, and faculty. Following is a list of some of the payments accepted by the Cashiers Department:

• Application Fees
• Library Fines
• Library Lockers and Carrels
• Bookstore Charges
• Parking Fines
• Child Care Charges
• Credit for Challenged Courses
• Returned Check Fees
• Short Term Loans and Interest
• Faculty/Staff/Retiree Insurance
• Special Course Fees
• Financial Aid Recoveries
• Specific Exams
• Student Health Center Charges
• Housing Charges
• Thesis Binding Fees
• ID Card Replacement Fee
• Transcript Fee
• Key Fee
• Transcript Fees - University of Albuquerque
• Tuition and Fees