Policies Posted for 30-Day, All-Campus Review

March 23, 2015

Revisions to one additional existing University Administrative Policy are available for a 30-day, all-campus review from March 30 to April 30:

UAP 3225 ("Separation of Employment")*

The policy has been revised to specify an appeals process for employees deemed ineligible for rehire. In addition, the exit interview section at the end has been expanded to allow for a discretionary in-depth exit interview process.

Two new policies and revisions to eight existing University Administrative Policies (UAP) are now available for a 30-day, all-campus review from March 23 to April 23. To review a draft of the policies or to submit comments on the policies, click on the red links below (links have been removed once the comment period closed).

UAP 1040 (“Fundraising”) (NEW)*

This new policy was developed through a Fundraising Policy Committee and offers information on auctions, crowdfunding, and raffles, and includes chartered student organizations in its scope.

UAP 2060 (“Political Activity”)*

This policy, which was issued in 1994, has been in a state of revision since at least 2003, though no changes have been approved to date. The revisions clarify the use of space and resources for political activity, and emphasize that the University must be non-partisan. The number of this policy is changing from UAP 3735 to UAP 2060 to signify that the policy applies to faculty and students, not only staff.

UAP 2100 (“Sustainability”)

The policy was updated, which included removing references to the Sustainability Council, which no longer meets. The Director of the Sustainability Studies Program, the Manager of Sustainability, and others participated in these revisions.

UAP 2295 (“Service and Assistance Animals”)

The policy was revised to make it compliant with federal regulations on assistance or comfort animals, as opposed to service animals. The Director of Accessibility Services and the Director of Residence Life/Student Housing participated in these revisions.

UAP 2480 (“Incentives or Payments to Program Participants”)

Individuals involved in overseeing and conducting human subjects research requested changes to this policy to make it more consistent with the requirements of such research. Representatives of Financial Services on both sides of campus also participated in these revisions.

UAP 2740 (“Sexual Violence and Sexual Misconduct”) (NEW)*

This oversized policy also will appear in the student handbook, the Pathfinder. Developed by the Office of University Counsel in conjunction with the Title IX Committee, the policy complies with federal regulations and federal guidance related to sexual violence and sexual misconduct.

UAP 3200 (“Employee Classification”)

At the request of the Director of Human Resources, the sections of the policy that relate to term employees were revised to clarify when a formal recruitment is necessary, and when extensions and conversion to regular appointments are appropriate.

UAP 3210 (“Recruitment and Hiring”)

At the request of Human Resources, the policy was revised to:

(1) clarify exceptions to the limited recruitment requirement for acting and interim appointments (similar language was proposed two years ago, but was withdrawn);

(2) explain when interim appointments can be placed in permanent positions;

(3) change the maximum term for professional service agreements and temporary employees from six months to twelve months; and

(4) lengthen the trial period for promoted or transferred employees from 30 working days to three months.

Based on comments received on an earlier draft, a section on strong internal candidates was eliminated.

UAP 3300 ("Paid Time")*

The policy was revised to indicate that it applies to only nonexempt staff employees, clarify the workweek for certain electronic timekeeping situations, and encourage supervisors to allow employees to use flexible work schedules for community engagement activities during normal work hours (not to exceed 24 hours in a calendar year).

UAP 4030 (“Travel”)*

The policy is being revised to authorize the purchase of rental car insurance in certain instances, in light of the deductible for State Risk Management covered car insurance rising from $1000 to $2500. Additionally, there is a new recommendation that individuals driving rental cars obtain a UNM driving license or complete defensive driving training.

*The asterisked policies will undergo a review by constituent groups at the same time that they are posted for a 30-day, all-campus review and comment period; the other policies already have been reviewed by constituent groups.

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