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December 1, 2016

Nine policies were revised to reference UNM's new financial software, Chrome River, with an effective date of December 1, 2016. This effective date coincides with the implementation of Chrome River at UNM.  The nine policies went out for public comment during Spring 2016 and were approved by President Frank on May 2, 2016. The revised policies are listed below with links to each policy:

• UAP 2110 (“Long Distance Telephone Calls”)

• UAP 2170 (“Honorarium Payments”)

• UAP 2480 (“Incentives for Program Participants”)

• UAP 4020 (“Moving Expenses and Relocation Allowance”)

• UAP 4030 (“Travel”)

• UAP 4040 (“Employee Recruitment Expense Reimbursement”)

• UAP 4320 (“Purchasing Goods Off Campus”)

• UAP 4370 (“Receiving and Paying for Off Campus Purchases With a Purchase Order”)

• UAP 7210 (“Petty Cash Fund”)

In addition to the references to Chrome River, the revisions above include substantive changes within UAP 4030 ("Travel") and  UAP 4020 ("Moving Expenses and Relocation Allowance" - formerly “Moving Expenses”).

Two specific changes of note in UAP 4030 are the “travel day” concept, which allows for a per diem allowance of 75% of the rate for the travel location on both the first and last days of travel.  This can be further reduced based on a department’s budgetary needs.  The other is a change FROM 20 TO 50 miles away from the business location in order to qualify for travel expenses other than mileage.

A significant change in UAP 4020 is the option to make a “lump-sum” taxable payment to the new employee, through Payroll, instead of submitting receipts for reimbursement.