UNM Policy Office

MSC05 3357
1 University of New Mexico
Albuquerque, NM 87131

Physical Location:
Scholes Hall
114 A and B

Phone: (505) 277-2069

President Stokes Approves Nine Administrative Policies

February 22, 2019

On February 20, 2019, President Stokes approved nine administrative policies - two new policies and revisions to seven existing policies. Last semester, the policy drafts were disseminated to constituent group representatives, posted for a 30-day, all-campus review and comment period from October 25 to November 25, 2018, and then, as appropriate, revised based on the comments received on the drafts.

Below are brief descriptions of the approved new policies and policy revisions and links to the policies:

New Policies

UAP 5320 (“Universal Design”)

  • The Policy Office and Office of Equal Opportunity drafted the policy in conjunction with the Program and Facility Access Committee, to provide aspirational guidance on the principles of Universal Design on campus. Universal Design promotes welcoming environments that are usable by all people, to the greatest extent possible. The Universal Design principles complement federal and state requirements for accessibility and equal opportunity.  

UAP 6420 (“UNM Public Art Collection”)

  • This policy was drafted by the Policy Office and members of the Public Art Committee, with input from both Main Campus and Health Sciences representatives, including the newly established HSC Arts Advisory Committee. The policy formalizes the role of the Public Art Committee and the process for overseeing the public art collection at UNM.

Revisions to Existing Policies

UAP 1010 (University Graphic Identification Standards”)

  • The policy revisions update current practices and design standards, and incorporate UNM’s recent branding initiative, in particular the new UNM logo. The policy was revised by the University Communication and Marketing Department, Policy Office, and Office of University Counsel.

UAP 3110 (“Reasonable Accommodation for Employees, Job Applicants, and Participants with Disabilities”)revised title

  • This policy was updated in collaboration with the Policy Office, Office of Equal Opportunity, and the Program and Facility Access Committee. The revisions update definitions, the role of the ADA Coordinator, and the process for the University to make reasonable accommodations for qualified individuals with a disability. The University has a complementary administrative policy for student accommodations, which will be updated in the near future.

UAP 3225 (“Separation of Employment”)

  • This policy was revised by the Division of Human Resources and the Policy Office to expand the approval process for layoff to include involuntary reductions in appointment percentage (FTE) that impact an employee’s benefits. The revisions also clarify the types and steps of priority hiring for reemployment rights, update Benefits Office references, and add a section on approval of exceptions.

UAP 3750 (“Counseling, Assistance, and Referral Services”)

  • Counseling, Assistance, and Referral Services (CARS) revised the policy, which had not been revised since 1994. The revisions update the services provided by CARS and reiterate the strict confidentiality of client information. CARS services are available for regular full-time and regular part-time employees, supervisors, UNM retirees, and spouses and domestic partners of benefits-eligible employees and retirees.

UAP 4000 (“Allowable and Unallowable Expenditures”)

  • This policy was revised by the University Controller, HSC Executive Officer for Finance and Administration, and Internal Audit to clarify the allowability of refreshments at business meetings, especially for recognition of achievement or scholarship. The revisions also prohibit the use of University funds for expenses (including food) for farewell events, service recognition, or retirement parties unless authorized by other University policies.

UAP 4030 (“Travel”)

  • The revisions to this policy update the allowable fees covered by the University for commercial airline travel, such as for baggage, seat reservation, early boarding, or other fees, and add language about sponsored research travel. This policy was revised with agreement of the Purchasing Department, Provost’s Office, Contract and Grant Accounting Offices, University Controller, HSC Executive Officer for Finance and Administration, and Internal Audit.

UAP 6410 (“Museums and Collections”)

  • The policy was revised by the Museum Council, Provost’s Office, and the Policy Office to add the Provost’s designee to the Museum Council and to clarify the criteria for lending and borrowing UNM collection items.